USE HMRC’S BUSINESS TAX ACCOUNT

How to use HMRC’s tax account? 

The HMRC business tax account is an online account which brings together all your business taxes in one place. 

From one sign in, you can view a summary of your business’s tax position for taxes that you’ve registered for. You can use your online tax services to complete tasks like making returns and payments. 

If you know you already manage your business tax online, you can sign in to your business tax account. 

Who can use HMRC’s business tax account? 

Sole traders, partnerships and limited companies can use it to get a snapshot of their tax position for: 

• Self-Assessment 

• PAYE 

• VAT 

• Corporation Tax 

• other business taxes – access over 40 business tax services 

Account administrators can give access to their team members to manage business taxes. 

If you decided to use an agent to manage your tax affairs, you can still use the business tax account and add services to monitor what’s happening in your account. 

Get the best out of your business tax account 

To see all your taxes in the business tax account, you must use only one Government Gateway user ID. Do not create a new one. The one you use to sign into your business tax account must be the same one that you used to: 

• register for your first tax 

• register for any other business taxes 

If you use more than one Government Gateway User IDs you may be able to align your tax registrations and online services to one ID., Find out how to add or cancel a business tax in your account. 

Find out how it works 

The business tax account has 2 distinct areas: 

• a top menu for managing your account, viewing secure messages and getting help 

• a business tax summary (or home page) to complete tasks relating to payments and returns 

Your summary will provide access to online tax services associated with the ID you signed in with. It displays a tax card for each tax that you have registered for with that ID. If your summary does not show all the taxes you have registered for you may be using a different Government Gateway ID, so you will need to:  

• check the credentials that you use to sign into your business taxes 

• register for a tax from your business tax account 

What you can use your business tax account for 

Manage your account 

In ‘Manage account’ you can: 

• add or remove a tax, duty or scheme 

• give a team member access to a tax duty or scheme 

• add, view or change a tax agent and authorise them to act on your behalf 

• view or change your account details (address, telephone, email, Government Gateway ID and security preferences) 

• sign up for paperless notifications 

Add or cancel a business tax 

Add a tax to your business tax account either by choosing: 

• ‘get online access to a tax, duty or scheme’ from the home page 

• ‘add a tax, duty or scheme to your account’ from the top ‘manage account’ menu 

To access the service, you may wait up to 10 days to receive an activation pin in the post. 

You can also remove a tax duty or scheme. You can either: 

• deregister – because you no longer need to make returns 

• stop access – you will no longer see information about this tax in your business tax account 

If you only stop access, you’ll still need to make a return. 

You will not lose your tax data. Your data will still be held in the relevant tax system even if you no longer have it in your business tax account. 

Check your tax position using your tax cards 

Depending on the tax, cards may show you: 

• your tax reference number 

• if you have a return to complete 

• your balance (outstanding or overpaid tax) 

• links to more detail such as payment and return information 

Complete a return or payment related task 

From a tax card you can get into your online service to: 

• file a return 

• make a payment 

For most taxes you can also view: 

• repayments HMRC owes you 

• payments you’ve made 

• interest on any late payments 

• late payment or late filing penalties you have 

• direct debit payment plans 

• tax calculations for previous years 

Set up your HMRC business tax account 

If you already manage your business tax online, you can sign in to your Business tax account. 

If you’re not set up yet, follow these steps to create a business tax account: 

1. Register for a business tax - you may get a tax reference for your tax data 

2. Set up a Government Gateway ID to get your organisation online – you should only use one 

3. Add the tax that you want to get access to using the Gateway ID you got in step 2 

To start using the service you may need an activation pin and HMRC will post this to you (it may take up to 10 days) 

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For initial advice about Accounting and Taxation; call our team on 0203 488 7503,

01992 236 110 or contact us by email at welcome@walshwestcca.com or via our website www.walshwestcca.com and we will help you.